Situations Vacant: Administration Support 

Location: 6 Main North Road, Otorohanga & 100 Roche Street, Te Awamutu

Position: Administration Support

Hours: Monday - Friday 7.30am - 5pm 

Join our dynamic team at Pratts, as an Administration Support member. This role involves working collaboratively with the Otorohanga and Te Awamutu branches on a rotational basis. You will report directly to the Group Administrator and Group Manager while liaising internally with trade and administration staff, and externally with customers, sub-contractors, and suppliers.

Key Responsibilities:

Showroom Consultations:

• Assist visitors in the showroom and provide product specifications to meet their needs.

• Ensure all customer interactions are professional and informative.

• Maintain and complete showroom consultation forms.
  

· General Duties:

• Manage telephone inquiries, create job cards, schedule jobs, and order parts.

• Keep product brochures current and maintain showroom stock levels.

• Ensure the showroom is always presented at a retail-ready level.
  

· Job Processing:

• Create and maintain job cards, ensuring accurate tracking and billing.

• Liaise with technicians and admin staff to schedule jobs and manage parts inventory.

• Make daily follow-up calls to customers and monitor job status for accurate invoicing.
  

·Financial Duties:

• Process and bank cash receipts, manage petty cash, and handle customer payments.

• Support the admin team with debtor invoicing, creditor processing, and reconciliation.

• Assist with maintaining vehicle databases and ensuring all services are up-to-date.
  

Requirements:

• Strong communication and organisational skills.

• Ability to work in a team and independently.

• Proficiency in handling financial transactions and job processing systems.
  

If you are proactive, detail-oriented, and eager to contribute to a growing team, apply now to become a part of Pratts.

Send your CV & Cover Letter to hr@pratts.co.nz